Eastern Ontario Soccer League

Reschedule Policy

EOSL District Game Reschedule Policy

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The EOSL has scheduled a league-wide 2-week break over the last week of July through the first week of August. During the two-week break, if two teams agree, they may request that a rescheduled game be played during the break. Teams must also have their Club’s approval to do this.

U18 schedules will end by August 20th

Teams may also request two additional black-out periods; 1 of 1 day, and 1 of 4 days maximum. This date must be submitted using the provided method, and before April 20th. Late requests will not be considered. Permissible reasons to use a black out request:

  • Out-of-district tournament travel (approved ATF required)
  • Ontario Cup travel
  • Graduation week (Graduation program required)
  • Exam week (Exam schedule required)
  • Statutory holiday

All other games will be played as scheduled except:

a) At the discretion of the referee, postponement is necessary due to bad weather or field conditions. The Ontario Soccer Adverse Weather Guidelines must be followed.

b) A weather warning is broadcast for the area in which the game is scheduled to be played, and the travel time for the away team exceeds 60 minutes one way, and the away team brings this to the attention of the league by no later than 14:00 for a weekday game.

c) A game is postponed at the discretion of the League. This includes discretion to reschedule games between teams over 120 kms away from each other (using Club office addresses).

d) The Referee does not appear within 20 minutes of the scheduled kick-off time and no other Ontario Soccer registered, certified and eligible Referee, agreed to by both Teams’ Officials is available to replace them.

e) A field is closed by a Municipality or venue owner. Note: this is not for Clubs to cancel games but the owners of the facilities, typically the City or Municipality.

f) Where a game is scheduled and travel is 2 hours or more during the school year, on a school night, the game can be rescheduled. The league must be notified prior to the season starting.

Process for Setting the Rescheduled Game Date/Time

The rescheduled game shall be rescheduled within 14 days of the approval of the request to reschedule and must be played before the division end-of-season date. If the request for reschedule is for either of a team’s last regularly scheduled game, the rescheduled game must be played before the originally scheduled game date

The League Administrator will notify the club and team contacts of any re-scheduled game.

The home team is then responsible to initiate the reschedule process by:

  1. The home team is required to provide 3 dates that do not conflict with already-scheduled games, including at least two separate weekends, for the away team to choose from
  2. The Away team may insist that an offered date not fall within 2 calendar days of an already scheduled game and may also insist that the offered dates span a period of 10 days or more.
  3. Once 3 appropriate times have been identified, as above, the away team then chooses one for the game
  4. Once the date and time have been agreed upon the home team must send an email to the away team that shall include the following details:
    a) Game number
    b) New game date
    c) Home team
    d) Away team
    e) Field
    f) Kick-off time
  5. The away team must forward the home team’s email to the league at league@eodsa.ca (cc the home team) indicating their agreement. The EOSL now has confirmation from both teams that the date is acceptable. New game information must be provided to the EOSL at least 48 hours in advance of the new scheduled kick-off time for it to be updated in the League Management System.

If the teams cannot agree on a date within 14 days of the approval of the request to reschedule, the team responsible for initiating the reschedule process shall report the problem by email to the EOSL and include emails documenting their attempts to reschedule. The EOSL will determine if the teams have made reasonable attempts to reschedule and the following action will be taken:
a) In the opinion of the EOSL, both teams made reasonable attempts - the EOSL will request three dates from the Home Team and request the Away Team to select one of the three
b) In the opinion of the EOSL, only the Home Team made reasonable attempts - the EOSL will request one date from the Home Team and schedule the game
c) In the opinion of the EOSL, only the Away Team made reasonable attempts - the EOSL will request one date from the Away Team at their home field and schedule the game
d) In the opinion of the EOSL, neither team made reasonable attempts - the game will not be played, neither team will be awarded points, and each Club will be charged a $50 administrative fee

Note: The EOSL will judge “reasonable attempts” at its sole discretion.

After August 20th , and if the game has no impact on relegation and promotion, the EOSL may record the game as not played with no points awarded to either team. The standings will show that each team has played one less game than all other teams.

DateVersion NumberCreated ByReason
January 20221.0StaffDraft
March 20232.0DLMCApprove Draft
April 20233.0RLMCApprove Draft